Post and Bid

Post and Bid FAQ — July 2011

UPDATE — July 29 — The District has informed SDEA that teachers who were placed in excess due to increase in elementary class sizes to 29:1 are no longer in excess due to the School Board’s decision to maintain 2011-2012 elementary class sizes at 24:1 or 20:1. Those teachers have been removed from the District’s master excess list. Those teachers’ bids on the Post and Bd will be routed to site administrators, but without priority consideration.  Additionally, the District has informed SDEA that school site principals are responsible for informing unexcessed teachers of their change in status and that they will be returning to their previous sites (unless they secure a position through the regular Post and Bid process).

SDEA has requested but has not yet received the new excess list. Site principals are responsible for contacting unexcessed members. If you have a question regarding your possible excess status, contact your site administrator.

What is the process for me to go through Post and Bid?

• That depends on your employment status. Please see the chart below.

I’m in Excess but Not Laid Off	I’m Laid Off but Not in Excess
Your first step is to bid for positions through Post and Bid. For a detailed overview of how that process will work for you, please see the “Know Your Rights!” flyer on excessing (below). If you do not receive a position through Post and Bid, you will be contacted by the District prior to the opening of school and offered open positions for which you are qualified and credentialed. The District will call members with priority consideration in seniority order. You are obligated to accept a position for which you are qualified and credentialed, but you can and should ask to be offered all available positions for which you are qualified and credentialed. If you have not received a placement prior to August 31, report to the Human Resources office (4100 Normal St.) that morning. Once you are placed, if a position reopens at your site, you MAY be able to return, but it is not a guarantee. The District must approve your return. Keep in touch with members at your former site to learn if a vacancy emerges. The District’s restoration of K-3 class sizes to 24:1 may impact your excess status. If your site’s teacher allocation increases due to class size reduction, then some or all of the teachers at your site may be “unexcessed.” If that is the case, you will return to your site in the fall. If you are recalled during Post and Bid, or after Post and Bid but before your position has been filled, your right to return to your previous position is governed by the Layoff Impacts and Effects agreement (see attached). In short, if your position is still unfilled when you are recalled, you have the right to return to that position. If you are recalled after your position has been filled, you will be contacted by the District prior to the opening of school and offered open positions for which you are qualified and credentialed. The District will call members in seniority order. You are obligated to accept a position for which you are qualified and credentialed, but you can and should ask to be offered all available positions for which you are qualified and credentialed. You can still bid on positions while you are in layoff status (just as visiting teachers can bid), but until you are recalled, the District must first attempt to fill the positions you are bidding on with employees who are not in layoff status. That means that your bids will likely not be routed by HR to principals, and if they are, principals will be prohibited from selecting you if there are qualified non-laid off members who have bid on the position, or who are unassigned and require placement.	If you are recalled during Post and Bid, or after Post and Bid but before your position has been filled, your right to return to your previous position is governed by the Layoff Impacts and Effects agreement (see below). In short, if your position is still unfilled when you are recalled, you have the right to return to that position. If you are recalled after your position has been filled, you will be contacted by the District prior to the opening of school and offered open positions for which you are qualified and credentialed. The District will call members in seniority order. You are obligated to accept a position for which you are qualified and credentialed, but you can and should ask to be offered all available positions for which you are qualified and credentialed. You can still bid on positions while you are in layoff status (just as visiting teachers can bid), but until you are recalled, the District must first attempt to fill the positions you are bidding on with employees who are not in layoff status. That means that your bids will likely not be routed by HR to principals, and if they are, principals will be prohibited from selecting you if there are qualified non-laid off members who have bid on the position, or who are unassigned and require placement. In order to access Post and Bid, you must sign up with the District as a visiting teacher.
I Was Declared in Excess AND Laid Off	I’m Not in Excess and I’m Not Laid Off
If you are recalled and your position has been restored, then you are no longer in excess, and will return to your site in the fall. If you are recalled and your position has not been restored, you are still in excess. Please refer to the process for members who are excessed but not laid off (above). You can still bid on positions while you are in layoff status (just as visiting teachers can bid), but until you are recalled, the District must first attempt to fill the positions you are bidding on with employees who are not in layoff status. That means that your bids will likely not be routed by HR to principals, and if they are, principals will be prohibited from selecting you if there are qualified non-laid off members who have bid on the position, or who are unassigned and require placement. You will have access to the Post just as you normally would each year. Your bids will be routed to principals only if no qualified members who are in excess have bid on the position. If a member who is in excess bids upon a position for which you have also bid, the principal is obligated to first offer the position to that person. If no members with priority consideration have bid upon a position, principals will a list receive the five senior-most bidders from which to select.	You will have access to the Post just as you normally would each year. Your bids will be routed to principals only if no qualified members who are in excess have bid on the position. If a member who is in excess bids upon a position for which you have also bid, the principal is obligated to first offer the position to that person. If no members with priority consideration have bid upon a position, principals will a list receive the five senior-most bidders from which to select.

What is the timeline?

• The July Post will be open from July 7 through July 22.
• Names will be forwarded to principals on July 28.
• Principals must notify Human Resources of their selections by August 28.
• The first day of work for the 2011-2012 school year is August 31.

How will I know if I get the job?

• You will be notified in writing if the principal has selected you. Upon receiving written notification, you will have 48 hours to respond.

What if I can’t access Post and Bid?

• If you are having technical difficulties or for some reason cannot access Post and Bid, contact the SDUSD Human Resources Department.

Who do I talk to at the District about Post and Bid?

• For District Post and Bid resources and contact information, click here.

What if I believe my contractual rights have been violated during the Post and Bid process?

• If you believe your rights have been violated, download and complete the 2012 Post and Bid Grievance Intake Form (below). Return the form to Maureen Purvis at purvis_m@sdea.net or fax it to 619-727-5522. SDEA staff will review and analyze all grievance intake forms and determine if your rights have indeed been violated. We will then work with you to file an individual or class action grievance as appropriate. Grievance timelines are on hold when school is not in session, so July 2012 Post and Bid related grievances will be filed in the fall when school starts, so you will likely be contacted in mid to late summer. In order to protect the grievance timeline, please return forms no later than August 31, 2011. Common violations include:
  • You are excessed and did not receive an interview for a position on which you bid (bearing exceptions to priority consideration in mind — see “Know Your Rights!” flyer below).
  • You are not able/allowed to bid on a position for which you are qualified and credentialed.
  • There is a position on the Post that should not be.
  • There is a position that should be on the Post that is missing.
  • There is a problem with the way a position is posted.

UPDATE: Multiple Assignment Prep Time Position Postings

SDUSD surprised SDEA members and staff by posting multiple assignment (a position located at more than one site and funded from more than one cost center) prep time positions on the July post.  In recent years SDUSD had not been posting vacant or consolidated multiple assignment prep time positions as required by the union contract.  Teachers on the SDEA-SDUSD Preparation Time Committee raised this contractual violation in the spring, but reached no resolution with SDUSD, so the members of the Prep Time Committee, too, were surprised by the inclusion of these multiple assignment positions on the post.  It’s unclear at this point to what SDUSD is following, or will follow, the contract provisions related to the posting and awarding of multiple assignment positions.  Bidders and Prep Time Teachers should be aware of the following basic information from Section 12.15 of the union contract:

Multiple assignment prep time positions must be posted if the parts of the position are consolidated, or if the position is left vacant (such as through a retirement).  Multiple assignment prep time positions should not be posted if the components of the position didn’t change.  Let’s take the following position as an example:

2010-11
Music Prep Time Teacher
.4 FTE at X School
.4 FTE at Y School
.2 FTE at Z School

2011-12
Music Prep Time Teacher
.2 FTE at Y School
.2 FTE at Z School
.6 FTE at A School

Given the changes and consolidation and changes in the components of the multiple assignment position from 2010-11 to 2011-12, for the sake of transparency and fairness, the union contract requires that the example multiple assignment position be posted.  If there had been NO CHANGE (in other words, if the position remained .4 FTE at X School, .4 FTE at Y School, .2 FTE Z School for 2011-12), and if the position did not become vacant (such as through a retirement or long-term leave of absence), the example position should NOT be posted.

When multiple assignment positions are posted, unit members who previously occupied part of the position have priority for the newly arranged multiple assignment position over all other bidders.  When two unit members bid on a multiple assignment position, part of which each occupied in the preceding year, the unit member with the greater district seniority must be awarded the position.  If no bidder had previously occupied part of the position, then ANY bidder who is part of the prep time program (Prep Time Teacher) must be awarded the position.  If no bidder is part of the prep time program (Prep Time Teacher), then SDUSD may award the position to a unit member outside of the prep time program.

What should you do if part of the multiple assignment prep time position you occupied last year is posted?  If you are interested in continuing to work in the newly arranged position, you MUST bid on the position!  You will not be automatically awarded the position.

For more detailed information, visit www.sdea.net and view Sections 12.15 and 12.1.7 of the SDEA contract.

Resources

• Know Your Rights – Excessing
• Tentative Agreement — Layoff Impacts
• Post and Bid Grievance Intake Form